Use the Volunteer Opportunities pages to easily create new volunteer opportunities, view, and manage existing ones. You can input details about the opportunity, such as the name, location, details, start and end dates/times, desired number of volunteers, and active status. 



Steps

  1. From the left navigation panel, click System Settings | Volunteer Management | Volunteer Opportunities.
  2. In the top navigation, ensure you’ve set your location if your school or district has more than one. 

Create a New Volunteer Opportunity

  1. From the Manage Opportunities page, click the Add New icon. The Create Volunteer Opportunity page appears. 
  2. Within the Opportunity Name field, enter the name of the opportunity that volunteers will select during the check-in process.
  3. If multiple locations exist, from the Opportunity Location dropdown menu, select the location hosting the opportunity. 
  4. In the Opportunity Details editor, use the controls to type a volunteer opportunity description and requirements.
  5. In the Start Date field, select the start date for the volunteer opportunity to appear to volunteers for check-in on or before the date.
  6. In the End Date field, select the date that the opportunity will conclude. 

Note: If the start and end dates are left empty, the opportunity will be available until a user sets the Active? setting to No.

  1. In the Start Time field, type the start time hour, minutes, and indicate AM or PM. 
  2. In the End Time field, to display the opportunity end time, type the hour, minutes, and indicate AM or PM. 
  3. In the Desired Number of Volunteers field, add the maximum number of volunteers for the opportunity. Once the maximum number has checked in, Visitor Aware will no longer allow registrations. 
  4. In the Active? field, click the Yes radio button to enable the opportunity for volunteers. Click the No radio button to disable the opportunity. 
  5. Click the Save button to save your settings. 

Manage a Volunteer Opportunity

To view or change volunteer opportunities, access the Manage Opportunity page, and view or download registrant information.

  1. From the left navigation panel, click System Settings | Volunteer Management | Volunteer Opportunities.
  2. Use the search field, location menu, and active menu to find the desired opportunity.
  3. On the Manage Opportunity page, you can view an alphabetical list of all opportunities. Locate an opportunity and click the settings icon on the right. From the dropdown menu, click one of the following to edit:

Note: You can also click the opportunity name in the Opportunity column of the table to edit or update it.

  • Edit this opportunity 
  • Delete this opportunity     
  • Clone this opportunity to duplicate it and use as a template for another
  1. Click the Save button.

Registrants Tab

Access the Registrants tab to view, print, or download registration information.

  1. Click the Registrants tab. The Registrants page appears. 
  2. (Optional) Use the Search bar to search the names in the list. 
  3. Click any of the following buttons to download, copy, or print the list of registrant details:
  • Copy
  • CSV
  • Excel
  • PDF
  • Print