This document outlines how to use the dismissal notes page in the user interface. Follow the steps to create and manage student dismissal notes. The dismissal notes page allows administrators, teachers, and office staff to specify student dismissal details, including the student, date, dismissal type, and associated guardian.   


Parental and Guardian Daily Changes Via the Guardian Portal

Parents and guardians can set their students’ dismissal types through the Guardian Portal and make attendance changes. To understand how the Guardian Portal works as administrators or teachers, view Parental and Guardian Portal FAQ and Using the Guardian Portal FAQ, attached to this article.


Administrators and teachers can also make dismissal changes and add dismissal notes. 


Note: Administrators and teachers can override students’ default dismissal types for the present day only.


Administrator, Teacher, and Staff Dismissal Notes


This section describes how admins and teachers can view or add dismissal notes. When using this page, keep the following in mind:

  • The Bus number field is required if you select “Bus” as the dismissal type
  • You can only make dismissal changes for the current day or a future date
  • You can create notes for future days but must enter each day separately

Viewing Notes and Dismissal Overrides


 

Log in to Visitor Aware from the device you will use to conduct dismissal activities or to add a dismissal note. 


View Dismissal Notes

  1. From the left navigation panel, click Dismissal Manager | Dismissal Notes. The Dismissal Notes page appears. 
  2. The Filter by Date field specifies the date for the dismissal note. Click the date selector and select the date for the note. 
  3. (Optional) Click the download icon to download a list from the table.
  4. To search for a note, type the student’s name in the search box. 
  5. The table contains the following fields:
  • Student: Student name
  • Type: Dismissal type
  • Association: Visitor (parent or guardian) associated with the student
  • Date/Time: Date and time entered for the dismissal note. Click the sorting icon to change the sorting for the date. 
  • Notes: Hover over the tooltip to view the content of the note.
  • Settings dropdown menu: Click the settings dropdown menu and select:
  • Edit Dismissal Note to edit the note
  • Delete Dismissal Note to delete it


Add Dismissal Notes or Dismissal Overrides

  1. From the left navigation panel, click Dismissal Manager | Dismissal Notes. The Dismissal Notes page appears. 
  2. To add a new dismissal note, click the + sign or Click here to add a new dismissal note. The Add Dismissal page appears.

  1. In the Student field, begin typing the student’s name. When the name appears, select it.   
  2. In the Select the location for this event dropdown menu, select the correct location.
  3. Use the Date selector to choose the date. 
  4. (Optional) In the Time field, enter the time the student is to be dismissed:
    hh:mm:xm = hour, minutes, AM or PM. For example: 01:30:PM.
  1. In the Visitor field, start to type the parent or guardian's name. When it appears, select the name. 
  2. In the Bus field, if you change the dismissal type to Bus, the bus number is required. 
  3. (Optional) In the Notes field, add a note that will appear on the Dismissal Dashboard.