The Hall Manager dashboard is where teachers and administrators will monitor and manage all student hall pass activity, and create passes on behalf of a student when needed. From this screen, you can view active passes, manage requests, create new passes on behalf of students, and get a clear picture of student movement throughout the school.


Teachers and admins can:

  • View hall passes for students in their classes by default, with the option to view others
  • Approve, deny, or cancel hall pass requests
  • Create hall passes 
  • Complete passes when a student has returned
  • Monitor active passes and receive alerts when: 
  • A student requests a pass, 
  • A student cancels a requested pass
  • A pass expires according to the max duration set for the destination, or duration set when an admin or teacher creates the pass
  • Access reports to understand student movement and missed instructional time

Accessing the Hall Manager dashboard

To access the Hall Manager dashboard, from the left navigation panel, click Hall Manager | View Passes. 


Status Tiles

Across the top of the dashboard, you'll find status tiles that give you a quick, at-a-glance count of all passes for the day. The statuses include:

  • Requested
  • In Progress
  • Completed
  • Denied
  • Cancelled

Filtering Passes

You can easily find specific passes using the search or filters at the top of the list. You can filter by:

  • Date Range
  • Status
  • Teacher
  • Location (typically the school)

Use the Search bar to search by student name, or pass destination name. 

Exporting Passes

To export the data from the report into a CSV file, click the Export button. The export includes:

  • Date and time the hall pass was requested
  • Number of passes requested for the student for the day
  • Student
  • Destination
  • Class 
  • Modified By
  • Status

Steps (Students Request Hall Passes)

When a student requests a pass to a destination that requires manual approval, you will receive a notification in the Hall Manager dashboard.

  1. The request will show the following:
  • Record: The student's record will appear in red.
    Note: The student's record also appears in red if the pass duration expires.
  • Student: Student’s name. Teachers or admins can click the student’s name to view the student’s settings.
  • Requested: The time the student requested the pass.
    Note: When a pass expires, an info tooltip appears next to the requested time that shows the amount of time the pass has expired. 
  • Duration: The duration since the pass was issued until the current time, or the time the pass was completed. Passes in progress and expired passes display updates in real time. 
  • Status: The status of the pass.
    • Requested
    • In Progress
    • Cancelled
    • Denied
    • Expired
    • Completed
  • Class: The class from which the student requested the pass 
  • Modified By:  The name of the student, teacher, or admin who last modified the record (important for reporting)
  1. You will have the option to Approve, Deny or Cancel the request. If a pass is approved by an admin or teacher or if a pass is auto approved, a returned pass option appears.
  2. The student will receive a notification of your decision in their Student Portal.


Creating a Pass for a Student

Teachers and admins can create a hall pass on behalf of a student at any time. This is useful for situations where a student is unable to access their own device.

  1. Click the plus (+) icon in the top right corner of the dashboard.
  2. In the window that appears, fill out the pass details:
  • From the Student dropdown menu, select the Student
  • From the Select Class dropdown menu, select the classroom the student is leaving from
  • From the Select the Destination dropdown menu, select the destination for the pass
  • (Optional) Adjust the Duration if needed (this is pre-filled based on the destination's settings)
  1. Click the Save Pass button.

The pass will be created and become active immediately, without requiring any further approval.


Note: Users who cannot approve passes to a destination cannot create passes for that destination.

Overriding Restrictions

When creating a pass, you may encounter a conflict with an existing limit. In most cases, you will be notified and given the option to override the restriction. These situations include:

  • The student's daily hall pass limit has been reached
  • The destination's concurrent pass limit has been reached
  • The location's concurrent pass limit has been reached
  • The student has a restriction with another student who currently has an active pass


Note: You cannot override a restriction if the student you are creating a pass for has another active pass.

Managing Incoming Pass Requests

When a student requests a pass to a destination that requires manual approval, the request will appear in your pass list with a Requested status. You will have three options for the request:

  • Approve: The pass becomes active, and the student is notified
  • Deny: The request is denied, and the student is notified
  • Cancel: The request is canceled and the student is notified


Once a teacher or admin approves a pass, (either manually or automatically), the Return button appears for that pass in the list on the Hall Manager dashboard.


Completing an Active Pass

When a student returns to class, you can complete their trip in the Hall Manager dashboard.

  1. Locate the student's active pass in the list.
  2. Click the Return button.


This changes the pass status to Completed and records the final duration. Students can also complete their own passes. Students click or tap the Return button in their student portal.