The Add a Visitor feature allows school staff to manually add visitor information to the system. Many schools and organizations maintain their own "no entry" lists for certain individuals. Visitor Aware's Banned feature helps prevent these individuals from entering your facility.
When you create a visitor profile and change the Banned indicator to Yes, the system will flag the individual. If the banned person tries to check in, Visitor Aware matches their information to the existing banned profile, alerting your school or district to their presence. This acts as a preventative measure, even if the individual doesn't have existing court records.
Additionally, if a school district maintains a ban order for an individual without outstanding sex offender or watchlist checks, they can add the banned individual as a visitor and ban them.
Complete the following fields to submit a visitor. Most are self-explanatory. Explanations are provided only where additional guidance may be helpful.
Steps
From the left navigation pane, go to People | Visitors | Add Visitor. The Add Visitor screen appears.
Note: Required fields appear in the user interface with an asterisk.
- Fill out the following fields:
- First Name*
- Middle Name
- Last Name*
- Address
- Date of Birth*
- Sex*
- Visitor Type: Click the dropdown menu and select the appropriate Visitor Type, which your school defines on the Visitor Type Management page.
- Employee ID
- Photo: Browse for the file and upload it
Note: Maximum file size: 2MB, jpg, jpeg, or png, maximum dimensions: 1000x1000px - Notes
- Banned?
- Yes
- No
Note: the Banned? indicator allows a school or district to identify the visitor as a banned visitor.
- Phone
Click the Add Visitor button to save your changes.